Next-gen document sharing functions with external parties with full control. Includes version control, expiry date setting for self-destructive document and many others to ensure the sharing of documents with confidence
Key features and Benefits of Advanced Sharing:
Sharing of important business documents with external parties with full control. These Include our innovative T2 and self-destructive document functions unfound in other eDMS
Effective collaboration with business partners with easy tracking of communications
Facilitate effective project management and communications while document exchanges are immediately tracked and updated
Sharing of promotional materials, catalogs, product leaflets etc. for anonymous access by potential customers for content marketing, social media and digital marketing purposes with tracking of document access.
SmartShare for Business - Data Analytics
Provide key data statistics and insights of document views and downloads to help analyze document usage and readers’ behaviors
Powerful Analytics functions:
Document analytics functions to track and record metrics and statistics of document access, upload/download or sharing.
Provides key information and insights through tracking, analysis, benchmarking, rating, comparisons of metrics and data to help you make well-informed business decisions. This can assist you to evaluate, assess the effectiveness and fine-tune your campaign e.g. with useful data to perform A/B comparisions and What-If analysis etc. to evaluate the effectiveness of different content, designs, promotional offers, channels, etc. to improve your campaign effectiveness. This helps to improve the effectiveness of your communication process, as well as helps in other KPI measurements and important decision making.
SmartShare for MFD
Industry’s 1st cloud-based solution that integrates seamlessly with your Fuji Xerox MFD for effective sharing of documents with advanced document control.
Provide a convenient and reliable way for you to scan and share important documents with advanced control features.
Once the user accounts are setup, they will be reflected in MFD connector automatically and can be directly accessed at the control panel of your MFD
Users can then scan and upload hardcopies to SmartShare with one click. They can also adjust the sharing options such as adding watermark, setting document access options (download or view only), number of downloads allowed and expiry period of the file.
Users can control all shared documents by MFD Connector through web interface, expire or resume them at any time.
For each shared document, you can adjust its sharing option or review the activity information of a particular file.
Founded in Hong Kong in 2003, ParaDM is a leading enterprise document management solution (EDMS) provider focuses in providing innovative and robust solutions for enterprise customers. We have helped many renowned companies in banking, construction, trading, transportation, and other industries build their enterprise document management solutions to enjoy the benefits of business continuity and increased productivity.
Some of our esteemed clients include: HSBC, Hong Kong Exchanges and Clearing Limited, Li & Fung Group, Nike, Ocean Park, NTT, DHL, Bank of China Group Insurance, ICBC Bank, Chong Hing Bank, Citic Bank Int’l Ltd, Shanghai Pudong Bank, TransUnion, Baxter Healthcare, Performance Motors, Manulife, New World Construction, Swire Beverage, CSL, Philips, Sun Hung Kai Finance and many others.
By leveraging our proven experience and expert knowledge in EDMS and making use of the benefits of cloud technologies, we undertake to help SMEs enjoy Next-Gen EDMS functions with the introduction of the innovative SmartShare Online suite of document management solutions. With its enterprise class EDMS functions, advanced document sharing and document analytics, SmartShare Online can help companies standardize and streamline their document management processes, share document confidently with customers and partners, and gain useful insights of document usage to substantially boost productivity and quality of services to thrive and win in the digital age.
SmartShare for Business EDMS Based on proven, award-winning Next-Gen EDMS technologies, SmartShare for Business EDMS is a very affordable cloud-based online solution with many innovative functions to help your business excel in the internet age. With this always-on, easy-to-use online services, you don’t need to hire your own IT support staffs to enjoy the benefits of enterprise-class EDMS functions. Your efficiency and profit can be instantly boosted by innovations with immediate return of investment at a very low total cost of ownership.
Key Functions of SmartShare for Business EDMS
First-time Setup Wizard
Step-by-step wizard to guide administrator to create users, define folder structures and assign folder permissions
Allow customers to create their folder structures by selecting suitable templates from our Folder Template Library
Enterprise Class DMS Functions
Manage documents with an easy-to-use web-based user interface
Support drag-and-drop operations on file uploads and document revision
Support online instant preview of Office documents, PDF and images Support check-in/check-out of documents with version control features
Support assigning individual access rights to each top-level folder
Support tagging on documents for easy classifications and retrieval
Allow users to leave comments on documents
Allow users to subscribe documents and receive notifications when document are uploaded, revised or deleted
Allow authorized users to turn on Team Alerts so that notifications will be sent to group users when document are uploaded, revised or deleted
Support storing personal files to My Documents
Support searching documents and folders by name, content in both English and Chinese or by tags
Favorite Folder function to allow fast access frequently used documents conveniently with just one-click
Client can choose to use company class Dropbox as the file repositories of documents if preferred to leverage your existing cloud service resources
Self Service User Account Activation and Account Maintenance
Centralized control of user accounts while minimizing workloads of administrator with easy-to-use self-service user account activation and maintenance. Administrator can easily setup user accounts by entering email addresses and names only. Activation emails will be sent to corresponding users with activation links. Users can setup their own password themselves.
Daily account maintenance like Reset Password can be performed by users without involvement of administrator or IT.
No training needed to enjoy instant productivity gain.
Support mobile devices with the responsive layout.
Only need a mobile browser to access SmartShare Online.
Team Alert is a feature to send notification to a group of users when there are activities occurred on particular files or folders
Authorized users can turn on Team Alert and select appropriate users on particular folders or files to receive notifications when documents are being revised, deleted or uploaded to that folder
Two factors Authentication
User can choose to enable the two factors authentication by SMS for enhanced security
All activities of document access, such as upload or deletion of documents, move of documents, etc. will be logged for audit purpose.
Innovative function to streamline and automate frequently used document filing processes
Allow users to upload files into frequently used document types and folders with the press of a single button
Standardize documents by uploading files to same location and assigning same tags to each document type
Support drag-and-drop operations on file uploads with SmartButtons
Support assigning individual access rights on each SmartButton
Industry Standards-based Folder Templates for Different Business Use Cases
Intuitive wizard based template setup that guides you through the configuration of folder structure and the corresponding access control step by step
Wide selections of industry standards-based folder templates for different typical document management use cases to allow user to choose the most suitable folder structure for their company
Currently, we provide folder templates for the following industries: Account & Finance, AEC, Clothing & Garment, Education, Healthcare, Insurance, Legal, Marketing and Logistics.
Expedite user adoption and improve efficiency instantly with easy-to-use and proven file organizations that best suit your company
Easy to modify for your specific usage
As a company that sells knowledge in today's knowledge economy, human capital is undoubtedly our most precious asset. The quality of our people is our destiny.
We provides a platform for each individual to realize their dreams, and opportunities for everyone to be able make a difference; believing in the power of ideas, irrespective of the seniority of their creators. There are no boundaries when it comes to creativity.
Based on the rich experiences we gained from many successful projects, we know that each customer has their different needs and expectations of DMS solutions. This is why we have some folder structure templates developed to suit most industry’s needs.
We always aim to help our customer achieve their project success in the shortest time. We ease the job of their internal IT department by helping them in their initial start-up configuration. e.g. group trainings and support hotline will be provided to help them with account set up and initialization of work processes, so that their system can go live with ease.
Our system can be readily modified by users themselves to meet their specific needs without help of IT. This can boost initial user acceptance significantly and maximize the benefits of the project and its ROI to the business.
Control Access, Authentication and Authorization
Easily configure permissions for your organization to ensure that the right people have the right level of access to company information.
Granular Authorization With seven levels of permission for access, preview, editing, and sharing, you can ensure individual users and groups can only see what they need to.
Flexible Access Controls Password-protect confidential presentations and financial documents. Set automatic expiration dates for sensitive files.
Two-step verification Security feature adds an extra layer of protection to your account. Once two-step verification is enabled, SmartShare will require your password and a six-digit security code sent via text message or a separate authentication app when signing in or linking a new device.
Data Protection: Encryption and Security Policies
SmartShare protects the confidentiality and integrity of your files in transit and at rest.
Layered Encryption Encryption in transfer with high-grade TLS and multi-layered encryption at rest with 256-bit AES.
Data Integrity Version, deletion and expiration controls protect the integrity of your content.
Content Security Policies Prevent data loss with alerts of unusual download activity, shared files with sensitive information and uploads with prohibited data.
Data Center Security and Availability
Data centers employ a variety of secure mechanisms, including strict access policies plus secure vaults and cages.
Secure Locations Our data centers use biometric entry authentication, closed-circuit video monitoring and 24/7 armed guards.
System Redundancy N+1 or greater redundancy for all network components and system components.
Threat Protection and Prevention Uninterruptible power and backup systems as well as fire/flood detection and prevention are used at storage sites.
Internal Data Center Segregation Data Center network is segregated from the external network. All role separation renders location of specific customer data unintelligible to the personnel that have physical access.
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